Top 5 Printed Materials in SMBs Today
There’s no way for businesses to be completely paperless, but there are ways to cut down on printed materials in order to save money. The average employee wastes about 1.3 trees per year on printed materials through your business and about 45% of those papers hit the garbage the same day it’s printed. That’s a lot of paper and a lot of money hitting your trash/recycling bins, and you’re paying for them all.
Printed Materials are costing your business a lot of money. Managed Print Services can help.
Most companies don’t track their printing costs and end up spending up to 3% of their overall budget on printed materials. You could be spending the average of $725 in printed materials per employee, per year! But you don’t have to. Managed Print Services can save you up to 30% and Document Management Print Software can protect you from compliance fees and other business risks. A well-managed MSP, like WTS, can help you reduce wasteful printing and put that money back into your business ROI.
Managed Print Service optimizes your entire company’s printing by assessing printing behaviors, implementing cost-saving measures, enhancing productivity, and increasing security. We then monitor your print fleet continues to improve ongoing costs. Gain insight business-wide from department usage to individual user-based consumption.
Top 5 Printed Materials in SMBs Today
1. Meeting Agendas
When a meeting is scheduled, an agenda is made. It’s printed for everyone who is going to attend the meeting and passed out in the beginning. Everyone looks at it, some people make notes on it, and then they all hit the garbage. Instead of wasting paper, you can email the agenda to everyone and review it in the meeting.
2. Updated Policies
Yes, everyone needs a copy of the new policies, but everyone doesn’t need a PAPER copy of the new policies. Having one printed copy in a common place and emailing the updated policies to all employees will suffice. Full-time employees spend about 20 minutes looking for a document (that has probably been thrown away already) each week.
3. Client Contracts
Do you keep paper files for each client or do you scan all their documents into your CRM? If you cut out the paper copies in the first place, you can save a lot of trees and cut down the risk of a data breach. Get a virtual signature with a time and date stamp so you don’t have to scan and shred it later.
4. Proofs
We print the email, brochures, or other documents that we need to proofread before finalizing. We find our mistakes and fix them on the computer. Then, we throw away the proof. More wasted paper. Yes, we should proofread all our documents, but we don’t have to print them in order to do that. Save some paper and money by proofreading on the computer.
5. Personal Papers
How many times do employees print personal documents at work? A lot. If you’re keeping track of document management, you probably have no idea how much personal paperwork you’re paying for. Most of which, you guessed it, ends up in the trash.
Don’t ignore your printing costs any longer. Managed Print Services can help you monitor your print practices, simplify your print process, eliminate the need to order print supplies, and provide your own technician to handle problems and make troubleshooting fast and efficient.
Want to learn more? Let’s talk. Contact our team at 843-236-6436.
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