Simple Steps to Lower Your Printing Costs

You are here:

Home
Blog
Simple Steps to Lower Your Printing Costs

Simple Steps to Lower Your Printing Costs

Businesses are always looking for ways to cut costs and increase efficiency, and one area that often gets overlooked is printing expenses. By implementing simple steps, you can significantly lower your printing costs without sacrificing productivity. Plus, creating a culture that practices cost-effectiveness will help you take control of your budget and streamline a better print environment.

With these helpful steps to lower your printing costs, businesses can make small changes that add up to substantial savings over time.

Small-medium businesses typically spend 1-3% of their total revenue on printing. This total should be significantly lower considering the number of options available to reduce printing costs. Educating employees on office printing best practices is a free way to decrease printing costs. Document Management software can help you track your costs and implore restrictions to help save money. In addition to this, Managed Print Services can reduce your printing costs by about 30%, allowing you to repurpose the savings for other necessities.

5 Steps to Lower Your Printing Costs:

Be Aware of Your Print Costs: Most companies don’t know exactly how much of their budget is being spent on printing costs. Do you? Take some time to total up how much you spend on paper, toner, maintenance, etc. Also, add up the downtime spent in the office, which disrupts normal operations when the printer goes down.
Adjust Printing Settings: Start with simple ways of cutting costs, like printing in grayscale instead of full color and printing double-sided instead of on multiple pieces of paper. Certain fonts minimize the amount of ink used when printing as well.
grayscale, double-sided, digital documents
Spread Print Awareness: The average office throws away around 45% of the paper it prints. Consider switching to digital documents whenever possible. Before hitting the print button, make sure your employees consider if the document can be viewed digitally or if it’s truly necessary to have a hard copy.
Use Document Management Software: Monitoring and tracking your printing environment is an excellent way to cut costs. Admins can see who is printing and what is being printed and even run reports that provide waste-reducing insights. Ask us about Printer Software today to start saving.
Sign up for Managed Print Services: With MPS, you can streamline your printing processes, reduce waste, and save money. Our team will assess your current printing infrastructure, optimize your fleet of devices, and provide ongoing support to ensure maximum efficiency. With our managed services, most companies save up to 30% of their normal print expenses and supplies are automatically shipped to you based on your business’s true needs. Improve productivity, minimize downtime, and better control your printing expenses with Managed Print Services today.

Want more information on our Print Services? Let’s talk. 843.236.6436.

Ready for IT that WORKS for your business?

Schedule a 15-minute meeting with our team.